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Internet data privacy statement

This data privacy statement relates to the website www.bibb.de and the specialist portals and applications under the editorship of the BIBB which are connected to the website.

Data protection and data processing

We take your privacy extremely seriously when processing personal data. The personal data collected from visitors to our web pages is processed in accordance with the relevant statutory provisions. Our website may contain links to web pages of other providers to which this data privacy statement does not extend. 

What is personal data?

According to the General Data Protection Regulation, data is personal if is related either to an identified natural person or can be related to natural person such that the data makes this person identifiable. This includes all information which enables inference to be made about identify (e.g. name, telephone number or email address).

Preparation of usage data for web statistics

We would like to make our web pages as attractive and convenient for you as possible. For this purpose, evaluating statistical data concerning usage and the collection of a range of technical details via the web browsers and computers of our visitors is very helpful.

For this reason, we use the web analytics program Matomo (formally PIWIK). This operates using Cookies and JavaScript and automatically transfers pseudonymised usage data to us.

The storage and analysis always occurs in a pseudonymised manner on a central server operated by the BIBB. You are of course able to object to the collection of data. It is very simple to object and requires just one click.

Further information about data collected and about options for objecting is available in our Explanation of data collection.

Personalised services (e.g. “My BIBB profile, newsletter, contact form)

If you have decided to make use of a personalised service, the data required and entered by you is stored. This is normally your email address, name and first name and other data depending on the type of services offered. Your information is used solely to provide the service you requested to your satisfaction and to be able to respond to queries. If you no longer wish to make use of a personalised service, your personal data is deleted after you have deregistered, provided use of the service requires you to register.

If you would like to deregister from a personalised service, please use the function provided for this on the website. Alternatively you can also contact the BIBB Internet Editing Team. It is also possible to unsubscribe from newsletters via a link at the end of the newsletter.

If you deregister from the central service “My BIBB profile”, the connected personalised services can no longer be used (e.g. ordering publications, newsletter administration). As soon as you have deregistered from all connected services, your data is automatically deleted in the central service “My BIBB profile”.

Your personal information is administered and stored for selected services as part of contracted data processing on the systems of bringe Informationstechnik GmbH in Karlsruhe, Germany.

Embedding of social media

We do not currently use social media plug-ins from external providers. This means that if you visit our web pages no personal data is ever transferred. In order to facilitate use of social media for you, the BIBB uses solutions developed in house. This does not give social media providers access to your IP address.

Right to request information

You have the right at any time to request information regarding personal information stored on you, the origin of such data and the purpose of the storage. Upon request, we will act in accordance with applicable law in notifying you in writing whether we hold personal information about you and which information we hold. If, despite our best endeavours, information stored is incorrect, we will rectify such information upon request. Information about data stored is provided by the BIBB Internet Editing Team.

If you have any questions on data protection, the data protection officer of the Federal Institute for Vocational Education and Training is available via the contact form and by phone on 0228 107-1713.

Security

We employ technical and organisational security measures to protect your data against accidental or deliberate manipulation, loss, destruction and against unauthorised access. We improve our security arrangements on an ongoing basis in line with technological advances.

Data transfer

Your personal data will only be transferred to government organizations and authorities where this is legally required or for prosecution in the event of attacks on our network infrastructure. Personal data is not transferred to third parties for any other purpose.

Explanation of data collection

Options for objecting to the collection of usage data for web statistics

At the Federal Institute for Vocational Education and Training (BIBB) we use the web analytics program Matomo (formally PIWIK) for statistical data collection.

The following independent options are available to you for objecting to data collection by the BIBB’s central Matamo service:

  1. Activate the Do Not Track setting or Nicht folgen in your browser. While this setting is activated, our central Matamo service will not store any data from you. Important: the Do Not Track instruction generally applies only to the single device and individual browser in which you activate the setting. If you use several devices/browsers, then you must activate Do Not Track separately in all cases.
  2. Use our Opt Out function. Click the tick in the checkbox to stop data collection or to reactivate it. While this setting is activated, our central Matamo service will not store any data from you. Important: for the Opt Out we have to store a special identification cookie in your browser. If you delete this or use another PC/browser then you must object to data collection again on this web page.

The web statistics are generated using the "PIWIK/Matomo" tracking and analytics software.


Data collected by Matomo

The following data is recorded – provided you have not objected – by the BIBB’s central Matomo service and is included in the usage statistics.
Basic data:

  • IP address, anonymised by Abbreviation
  • Cookie for distinguishing between different visitors
  • Previously visited URL (referrer), where this is transferred by the browser
  • Name and version of the operating System
  • Browser name, version and language Setting

Also, provided JavaScript is activated:

  • URLs visited on this web page
  • Time of page Access
  • Type of HTML requests
  • Screen resolution and colour depth
  • Technologies and formats supported by the browser (e. g. Cookies, Java, Flash, PDF, WindowsMedia, QuickTime, Realplayer, Director, SilverLight, Google Gears)

BIBB evaluates this data for statistical purposes only (web statistics) in order to improve our Internet provision. Data for web statistics is collected anonymously (with abbreviated IP address) and cannot be allocated to any specific Person.

Data collected by the server statistics

The internet provision can be used without any logging of personal information. However, with every visit to a web page, data which your browser transfers to our server is logged. This includes:

  • Type and version of your internet browser
  • Operating system used
  • Page accessed
  • Page previously visited (referrer URL)
  • Time of server enquiry

Data collected by applications

For technical reasons, our servers and applications store your personal connection details in your log files when you access our web pages. However, this data is only used for the direct provision of our services, for fault rectification or for defending against an attack and is automatically deleted after a short period.

The following data is stored temporarily:

  • Your IP address
  • The date and time you access the page
  • Address of the page accessed
  • Address of the web page previously visited (referrer)
  • Name and version of your browser/operating system (if transferred)

Personal data is only stored in cases where you yourself provide such data, for example when registering for an event or when ordering publications. The transmission of personal data is encrypted using a procedure in accordance with the latest technology (Secure Sockets Layer – SSL).

Cookies

Cookies are small text files which are stored on your own device via the browser in accordance with defined standards. We use cookies to optimise the display of content, to present personalised content (e.g. in the “My BIBB profile area”) and to analyse access to a website.

Surveys and empirical studies

The data collected by BIBB within the scope of surveys and empirical studies is treated confidentially and is used for research purposes only. Responses provided in online surveys are transmitted in encrypted form (Secure Sockets Layer – SSL). Evaluations carried out analyse anonymised datasets only. This makes it impossible to trace data back to individual respondents.

Use and transfer of personal data and designated purpose

We will use your personal data only for the purposes stated at the time when such data is collected. Your data will not be passed on to third parties without your express permission.

Data protection officer

If you have any further questions, and for further information on the subject of data protection, the data protection officer of the Federal Institute for Vocational Education and Training is available.

Please contact the BIBB's data protection officer:
Mr Bernd Fahr
Tel. 0228 107-1713